REGISTRATION

Camp Tonkawa provides a variety of forms to help families and group leaders register for programs quickly and efficiently. These forms allow our staff to gather necessary information to ensure each camper has a safe and organized experience. Completing required paperwork ahead of time helps our team prepare and ensures participants can jump into their outdoor activities without unnecessary delays.

Why Camp Forms Are Important

Forms play an important role in helping Camp Tonkawa create a safe and organized environment for campers and visitors. By collecting important details in advance, our staff can better prepare for each program and provide the highest level of care and support to participants.



Information collected through our forms allows us to:


  • Confirm camper registration and participation
  • Gather emergency contact information
  • Understand any medical considerations
  • Prepare appropriate activities for each group
  • Ensure safety during camp activities
  • Coordinate communication with parents and guardians


Providing this information before arriving at camp helps ensure that the check-in process is smooth and efficient.

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REGISTERING FOR A CAMP

Thank you for choosing to register for a Camp at Tonkawa Outdoor Learning Center. We’re glad you’re coming!


Registration Directions


  1. Call April at (940) 440-8382 or email april@camptonkawa.org to verify that the camp date is current.
  2. Fill out the Registration form below.
  3. How to send deposit and payment, mail in a check or venmo. Venmo name: @CampTonkawa
  4. You may complete the form online or print the form and mail it in with your deposit. If it’s less than 3 weeks to your camp date, please mail in the full payment.
  5. Bring to camp with you the filled out Permission Slip/Hold/Harmless/Medical Release. One release per individual is required.


Mailing address: Camp Tonkawa, 1036 County Road 203, Collinsville, Texas 76233, United States

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Summer Camp Registration Forms

Families enrolling their children in Camp Tonkawa Summer Camps will be asked to complete registration forms that help our staff prepare for each camper’s visit.



Summer camp forms typically include information such as:


  • Camper name and age
  • Parent or guardian contact information
  • Emergency contact details
  • Program or camp session selection
  • Basic health and safety information


These forms allow our instructors to understand each camper’s needs while ensuring that camp activities remain safe and well organized.


Because Camp Tonkawa summer camps run from Memorial Day through the Fourth of July and fill quickly each year, completing registration forms early helps secure a camper’s place in their preferred session.

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overnight camp participation forms

Campers attending overnight camps will also complete participation forms that provide important information to camp staff.



These forms help ensure that our team can support campers during their stay by collecting information such as:


  • Emergency contact details
  • Medical considerations
  • Parent or guardian contact information
  • Camper participation permissions


Having this information allows our instructors to provide a safe and supportive environment while campers participate in outdoor learning activities and extended camp experiences.

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program Registration Forms

Camp Tonkawa offers a wide variety of programs throughout the year. Many of these programs require basic registration forms so that our staff can properly prepare for each event.



Programs that may require registration forms include:


  • Survival Skills Camps
  • Horsemanship Programs
  • Western Days Camp
  • Team Building Programs
  • Private Events
  • Family Camps
  • Workshops


Completing registration forms allows Camp Tonkawa staff to plan activities and ensure that the appropriate instructors and resources are available for each program.

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forms for youth groups and prganizations

Many youth organizations visit Camp Tonkawa for outdoor education experiences and leadership activities. Group leaders often complete forms that help coordinate their visit and provide necessary information about participants.


Organizations that frequently submit group registration forms include:


  • Cub Scouts packs
  • American Heritage Girls troops
  • School field trip groups
  • Homeschool organizations
  • Youth leadership groups


Group registration forms help our staff organize activities that match the group’s needs while ensuring that all participants can safely enjoy their outdoor experience.

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field trip and educational pprogram forms

Schools and homeschool groups scheduling educational field trips at Camp Tonkawa may be asked to complete program forms that help us prepare for their visit.


These forms allow educators to provide information such as:



  • Number of students attending
  • Age group or grade level
  • Program focus or educational goals
  • Group contact information


This information allows Camp Tonkawa staff to design educational activities that best support the learning objectives of each group.

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workshop Registration Forms

Participants interested in attending Camp Tonkawa workshops will also complete registration forms prior to the event. These forms help us organize workshops efficiently and ensure that participants are properly registered.



Workshop registration forms allow participants to:


  • Select the workshop they wish to attend
  • Provide contact information
  • Confirm attendance
  • Receive event updates


Because workshops often focus on specialized topics such as wilderness survival skills, nature awareness, archery, or outdoor cooking, early registration helps ensure that participants have a reserved spot.

Submitting Camp Forms

Camp Tonkawa makes it easy for families and group leaders to submit required forms prior to arriving at camp. Depending on the program, forms may be submitted online or provided directly to Camp Tonkawa staff.



Submitting forms ahead of time helps reduce wait times during check-in and allows our instructors to focus on providing a positive camp experience for all participants.


If you have questions about which forms are required for a specific program, our staff is happy to assist you.

Preparing for Your Visit to Camp Tonkawa

Once registration forms are completed, campers and visitors can look forward to a meaningful outdoor experience at Camp Tonkawa. Our programs focus on hands-on learning, outdoor adventure, and environmental education while helping participants build confidence and develop valuable life skills.


Camp Tonkawa provides a welcoming environment where campers can explore nature, learn wilderness skills, and participate in activities such as archery, horsemanship, survival skills training, and nature exploration.


Families and group leaders are encouraged to review program information and submit forms early to ensure a smooth and enjoyable visit.

THE CAMP REGISTRATION FAQ

  • How do individuals pay for a deposit or a camp?

    First, please contact April at (940) 440-8382 to verify that the camp is indeed being held for that date (all camps require a minimum number of campers).


    Payment Methods:


    By check: Please make the check out to “Camp Tonkawa,” then mail or hand-deliver to the address below:


    Camp Tonkawa 1036 County Road 203 Collinsville, TX 76233


    Venmo: Search username @CampTonkawa, which will send money to the account of April Holtzman, Camp Founder and Executive Director. Please use the friends and family option that does not charge a fee.

    Make a note to include the following


    1. Campers name
    2. Troop number if it applies
    3. Date of camp
    4. Name of camp you are paying for.

  • How does a group pay for a deposit or a camp?

    First, please contact April at (940) 440-8382 to verify that the camp is indeed being held for that date (all camps require a minimum number of campers). We need to receive one group payment, any minute add-ons with approval, can bring payment the day of.


    **PayPal: ** **We do NOT accept this method of payment due to the high fees. Payment Methods:


    By check: Please make the check out to “Camp Tonkawa,” then mail or hand-deliver to the address below:


    Camp Tonkawa 1036 County Road 203 Collinsville, TX 76233


    **PayPal: ** **We do NOT accept this method of payment due to the high fees.


    Venmo: Search username @CampTonkawa, which will send money to the account of April Holtzman, Camp Founder and Executive Director. Please use the friends and family option that does not charge a fee, include the group name and a description of the camp.

  • Where do I send my permission slips?

    You may mail permission slips, or bring them the day of the event.


    Camp Tonkawa

    1036 County Road 203

    Collinsville, TX 76233

  • What is your deposit and refund policy for individuals?

    Half of the price of the camp or event is a nonrefundable deposit. Full payment is due 14 days prior to the start of the event, or at the time of the booking if the event is less than 14 days away. In case of attendee-initiated cancellation, 50% of the amount paid (less the nonrefundable deposit) will be refunded if you cancel 29 to 15 days prior to the event date. If you cancel on the 14th day before the event date, 25% of the amount paid (less the nonrefundable deposit) will be refunded. Because supplies and materials will be purchased at that time, no refunds will be given for a cancellation within 14 days of the event start date.

  • How do groups register?

    Fill out the registration form for your group. Please see the FAQ regarding the deposit and refund policy for large groups or the deposit and refund policy for troops/small groups below; your deposit will vary with the size of the group. Deadlines for remaining balances are listed in the deposit policies of the FAQ. Mail the deposit with the registration form to secure the date for your group.


    Bring the Permission Slips to camp with you or email them prior to your arrival, one per family group.


    Forms and deposits should be sent to:


    Camp Tonkawa

    1036 County Road 203

    Collinsville, TX 76233 1: /permission-slip [2]: /registration

  • What is your deposit and refund policy for large group events?

    For Girl Scout Service Unit or similar multi-troop events: $50 nonrefundable deposit per troop at time of booking. Full payment is due 45 days prior to start date of the event. In case of attendee-initiated cancellation, 50% of amount paid (less the nonrefundable deposit) is refunded if you cancel 30 or more days prior to the event date, and 25% of the amount paid (less the nonrefundable deposit) will be refunded if you cancel between 30 to 15 days prior. No refunds after 14 days prior to the event.

  • What is your deposit and refund policy for troops/small groups?

    Troops/small groups: $100 nonrefundable deposit at the time of booking. Full payment is due 30 days prior to start of the event. In case of attendee-initiated cancellation, 50% of the amount paid (less the nonrefundable deposit) is refunded if you cancel 29 to 15 days prior to the event date, and 25% of the amount paid (less the nonrefundable deposit) will be refunded if you cancel 14 days to the event. No refunds after 14 days prior to the event.

  • What is your inclement weather policy?

    Camps and events go on, rain or shine. We only cancel in the event of severe weather, as defined by the National Weather Service for Collinsville, Texas. In the event of a cancellation due to severe weather, we will work to reschedule your event or camp.


    In case of horsemanship camps, we reserve the right to cancel in the event of rain. Our decision to cancel will be made the day before the event. In the event of a cancellation due to severe weather, we will work with you to reschedule your event.

CONTACT Camp Tonkawa FOR FORMS ASSISTANCE

If you need assistance locating or submitting forms for Camp Tonkawa programs, our team is available to help.


Our staff can provide guidance on registration forms, program enrollment, and upcoming camp opportunities.